Transaction Processing

Transaction Processing Transaction forms are used to input changes into the system. These forms include grant disbursements (to create grants), cash receipts (to recognize contributions) and more. To find transaction forms:   The above li...

Checks Payment Processing Once a disbursement is approved and posted in FoundationHub, the payment must be processed, whether a check, wire, or ACH. To process the payment, you will go through Forms & Workflow > Transaction Forms > Paym...

Once an ACH disbursement is approved and posted in FoundationHub, the payment must be processed. To process an ACH payment, go to Menu > Forms & Workflow > Transaction Forms > Payment Processing:   Then select ACH in the para...

Processing a Cash Receipt The cash receipt form is used to book donations made to a fund by Check, Wire, or ACH. It is often used in addition to a Deposit form. See Deposit for instructions on how to use the Deposit form. First use the search...

Creating a Deposit The deposit form is used to record large cash deposits meant for allocation to multiple funds. This ensures that the amount deposited is equivalent to the amount recorded in each individual fund. To create the deposit, firs...

Generating a Receipt Letter (Acknowledgement) Once a Cash Receipt is posted, you can generate an Acknowledgment Letter for the receipt. Keep in mind, the Cash Receipt needs to be populated correctly for the Acknowledgment procedure to work prope...

Processing a Disbursement Request The disbursement request form is used to distribute money from a fund to a grantee. A disbursement request can either be made by a donor from DonorSphere or entered through the transaction form on Foundatio...

Purchasing a Security A security purchase form is used to book the purchase of a market security using a fund’s cash, so the book value of a fund does not change. This is different to a receipt – securities, which is used to book the donatio...

Scheduling a Disbursement   There are two components to a recurring transaction. The Schedule that defines the timing and length of the occurrences and the second is the underlying template form that is used to create the disbursement wh...

Transfer The transfer form can be used to transfer money between funds or between disbursement codes of the same fund. To start, use the search icon next to the Disbursing Fund field to enter the fund the money will be transferr...

My Forms Templates to Replicate Transactions On a new transaction form, fill in the required information and click “save template” to save this default as a new template. Save Name for New Template. On Menu, under Forms & ...